Running facilities services across multiple client sites means the same questions come up at every location: is the cleaning crew stocked, is the inspection done, is anything overdue. Fixeets gives FM companies, cleaning teams, and security operators one system in Google Sheets to track consumables across sites, schedule recurring tasks from inspections to cleaning cycles, and see the operational status of every location at a glance. Each site keeps its own record, and on mobile and the web you see the whole portfolio in one place.
Every site, to the same standard, without the coordination overhead.
Consumable stock tracking.
Monitor cleaning products, PPE, and site supplies across all locations. Know what each team has and when to replenish before they run short.
Cleaning Products & PPEMulti-SiteReplenish AlertsRecurring task scheduling.
Set up repeating maintenance and service tasks by date, from inspections to cleaning cycles, and track completion across every site in one view.
Inspections & Cleaning CyclesPer-Site ScheduleCompletion TrackingMulti-site visibility.
See the operational status of each location at a glance. Catch open jobs and low-stock situations before they become urgent.
Portfolio ViewEarly Issue DetectionStatus at a GlanceContractor and team coordination.
Assign tasks to internal teams or external contractors, control who can see and edit what, and keep a timestamped record of every completed job across the portfolio.
Internal or ExternalPermissions & AssignmentTimestamped Record
FM and facilities service companies typically have their first few client sites tracked within a day. Connect Google Workspace, import each site's consumable stock and recurring task schedule into the generated template, and add site supervisors and contractors as editors so updates come from wherever the work actually happens. As new client contracts come on, adding a site is a matter of duplicating the existing structure, not negotiating a new license or training a new team on different software.
FAQs
How does Fixeets help FM companies manage many client sites at once?
Every site's stock and task data lives in the same system, so portfolio managers see all locations from one view instead of checking in with each site separately. Low-stock situations and overdue tasks surface in the shared record rather than staying in one supervisor's notes.
Can recurring tasks like inspections be scheduled across sites?
Yes. Recurring tasks, whether it's a weekly inspection or a cleaning cycle, are set up once per site by date and tracked through to completion. Each site keeps its own schedule, so a higher-frequency client contract and a lighter one can run side by side without conflict.
How do you keep every site to the same standard across a portfolio?
Because open jobs and low-stock situations are visible across the whole portfolio rather than buried in one site's notes, a portfolio manager can see what's outstanding at each location and assign it before it's overdue. Every site runs on the same task schedule and the same records, so the standard doesn't depend on which supervisor is on site that day.
Can internal staff and external contractors work in the same system with the right access?
Yes. Tasks can be assigned to either internal teams or external contractors, and you control who can view and edit each site. Both show up in the same tracked record with a timestamp once completed, giving portfolio managers one accountability trail regardless of who did the work.
