Vehicle downtime is one of the more avoidable costs a fleet carries, and a scheduled maintenance routine is what keeps it in check. Operators that move from reactive repairs to a planned schedule often see meaningfully fewer downtime days. Fixeets gives fleet operators a system in Google Sheets to set recurring maintenance tasks by date or custom quantity, keep a full service history per vehicle, and track spare parts stock so a job isn't held up waiting on a part that should already have been reordered. Technicians update service logs from the shop floor, so everyone works from the same record.
Your fleet, serviced on schedule and ready for the road.
Preventive maintenance scheduling.
Set recurring service tasks for each vehicle by date or custom quantity, and stay ahead of your maintenance intervals so vehicles are ready when they're needed.
Date or Custom QuantityService IntervalsFewer BreakdownsService history by vehicle.
Keep a full maintenance log for every asset. Know what was done, when, and by whom without searching through paper records or scattered files.
Per-Vehicle LogFull HistoryNo Paper RecordsSpare parts inventory.
Track parts stock for your fleet, set safety-stock levels, and reorder before you run out, so no service is delayed waiting for parts.
Parts StockSafety StockNo Delayed JobsCompliance readiness.
Maintain inspection records and service logs for roadworthiness and regulatory checks. Pull the full history for any vehicle when an audit requires it.
Inspection RecordsRoadworthinessAudit-Ready
Fleet operators typically have their first vehicles logged and a maintenance schedule running within a day. Connect Google Workspace, import your vehicle list and any existing service records into the generated template, and add technicians as editors so service logs get updated from the shop floor rather than after the fact in an office. Recurring maintenance tasks can be scheduled by date or custom quantity from week one, and as the fleet grows, adding a vehicle is a matter of adding a row, not a new license.
FAQs
Can I schedule maintenance by mileage or engine hours?
Yes. Recurring maintenance in Fixeets can be scheduled by date or by a custom quantity. That keeps scheduling flexible and consistent across a mixed fleet of vans, trucks, and service vehicles.
How does spare parts tracking prevent delayed repairs?
Parts stock is tracked alongside your maintenance schedule, so when a service is coming up you can see whether the parts it needs are on hand. Safety-stock levels flag low stock before a job is blocked waiting for a part that should have been ordered the week before.
What records does this keep for roadworthiness or regulatory inspections?
Every inspection, service, and repair is logged per vehicle with a timestamp, building a complete history. When an inspector or auditor asks for a vehicle's record, it's something you pull from the system rather than reconstruct from paper logs and memory.
Does Fixeets work for a small fleet, or only large operators?
Both, though it's built for small and mid-sized fleets. A handful of vehicles can be set up in a day, and the same structure scales as you add vehicles, without moving to heavier fleet software or a per-vehicle license.
