Restaurants, cafes, and bakeries run on two things staying in sync: what's in the walk-in and what's working in the kitchen. Fixeets gives food and beverage teams a shared system in Google Sheets to track ingredient levels across storage areas and stations, plan supplier orders against actual consumption, and schedule maintenance for ovens, fridges, and espresso machines before they fail mid-service. A lot of kitchen waste comes from over-ordering against unclear stock levels rather than spoilage alone, and clear visibility, using a tool the team already knows, is what closes that gap.
Your next service starts with the right stock levels.
Real-time ingredient visibility.
Know exactly what's in stock before every shift. Track quantities across storage areas, prep stations, and walk-ins by location, and catch shortfalls before they reach the pass.
Storage AreasPer-Shift CountsWalk-In TrackingSupplier order planning.
Set safety-stock levels from actual consumption and supplier lead times instead of guesswork. Order the right quantities at the right time and cut both over-stocked fridges and emergency runs to the cash and carry.
Safety StockSupplier Lead TimesLess WasteKitchen equipment maintenance.
Schedule and log service by date for ovens, refrigeration units, coffee machines, and cold rooms. Keep a timestamped history per asset and fix small issues before they become a mid-service breakdown.
Ovens & FridgesService LogsBreakdown PreventionSeasonal demand management.
Build stock buffers ahead of weekends, holidays, and seasonal menu launches by reviewing historical consumption, rather than ordering on instinct alone.
Seasonal BuffersConsumption HistoryPeak Planning
Most kitchens have ingredient tracking and a maintenance log running within a day, often set up during a quiet shift. Connect Google Workspace, import your current supplier list and starting stock counts into the generated template, and add kitchen managers and head chefs as editors. Checking stock before a shift or logging an equipment service becomes part of existing prep routines rather than a separate task. For multi-location groups, the same structure rolls out to each site while ownership keeps one consolidated view across the group.
FAQs
Does Fixeets work alongside my POS, or replace it?
Fixeets isn't a POS and doesn't replace one. It's a lightweight stock and maintenance layer that runs in Google Sheets alongside whatever POS you already use, giving kitchen and ops managers a shared view of ingredient levels and equipment status without a separate platform to learn or pay for.
How do I track kitchen equipment maintenance without paper logs?
Each piece of equipment, from ovens to cold rooms, gets its own maintenance record in Fixeets. Log service dates, assign follow-up tasks, and pull a full history per asset. Your stock and your equipment maintenance are interlinked, and on mobile and the web you see both in one place instead of on a whiteboard or in a back-office binder.
How does Fixeets help plan supplier orders?
You set safety-stock levels based on real consumption and each supplier's lead time, so Fixeets flags what to reorder before you run short. You order closer to what you actually use, which cuts both over-stocked fridges and last-minute runs to the cash and carry.
Is Fixeets suitable for a single cafe, or only larger restaurant groups?
Both. A single cafe can set up ingredient tracking and equipment maintenance in a day, and a multi-site group can run the same system across locations with per-site visibility. The Google Sheets foundation scales with the team rather than forcing a re-platform later.
