Vehicle downtime is one of the more avoidable costs a fleet operator carries. Industry surveys on preventive maintenance programs report fleets seeing roughly 20 percent fewer maintenance-related downtime days, with some operators reporting much larger reductions after moving from reactive repairs to a scheduled program. Fixeets gives fleet operators a system in Google Sheets to set recurring maintenance tasks by mileage, hours, or date, keep a full service history per vehicle, and track spare parts stock so a job isn't delayed waiting on a part that should have already been reordered.
Your fleet, serviced on schedule and ready for the road.
Preventive maintenance scheduling.
Set recurring service tasks for each vehicle by mileage, hours, or date. Stay ahead of maintenance intervals so your vehicles are ready when needed.
Mileage or Date-BasedService IntervalsFewer BreakdownsService history by vehicle.
Keep a full maintenance log for every asset. Know what was done, when, and by whom without searching through paper records or scattered files.
Per-Vehicle LogFull HistoryNo Paper RecordsSpare parts inventory.
Track parts stock for your fleet. Know what's available before a job starts and reorder before you run out, so no service is delayed waiting for parts.
Parts StockReorder Before EmptyNo Delayed JobsCompliance readiness.
Maintain inspection records and service logs for roadworthiness and regulatory checks. Pull the full history for any vehicle instantly when an audit requires it.
Inspection RecordsRoadworthinessAudit-Ready
Fleet operators typically have their first vehicles logged and a maintenance schedule running within a day. Connect Google Workspace, import your vehicle list and any existing service records into the provided template, and assign technicians as editors so service logs get updated from the shop floor, not after the fact in an office. Recurring maintenance tasks can be set by mileage, hours, or date from week one, and as the fleet grows, adding a new vehicle is a matter of adding a row, not a new license.
FAQs
How much does preventive maintenance actually reduce fleet downtime?
Industry surveys on fleets that adopted structured preventive maintenance programs report roughly 20 percent fewer maintenance-related downtime days on average, with some operators reporting considerably larger reductions after moving away from a purely reactive, fix-it-when-it-breaks approach.
Can Fixeets track maintenance schedules based on mileage instead of just calendar dates?
Yes. Maintenance tasks can be scheduled by mileage, engine hours, or calendar date, whichever fits how a given vehicle is actually used. A delivery van clocking high mileage and a service vehicle used occasionally can run on different schedules in the same system.
How does spare parts tracking prevent delayed repairs?
Parts stock is tracked alongside maintenance schedules, so when a service is coming up, you can see whether the parts it needs are already on hand. Reorder points flag low stock before a job is blocked waiting for a part that should have been ordered the week before.
What records does this keep for roadworthiness or regulatory inspections?
Every inspection, service, and repair is logged per vehicle with a timestamp, building a complete compliance history. When an inspector or auditor asks for a vehicle's record, it's something you pull from the system rather than reconstruct from paper logs and memory.
