Healthcare operations carry a specific kind of pressure: supplies have expiry dates, equipment needs documented maintenance, and an inspector can ask for a full history at any time. Industry estimates put typical expiration rates on medical supplies at 8 to 10 percent of on-hand inventory, often because stock levels and expiry dates aren't tracked closely enough to act before it's too late. Fixeets gives clinics, pharmacies, and care homes a shared system in Google Sheets to monitor consumable stock by department, log every maintenance intervention with a timestamp, and track batch numbers and expiry dates so disposal and reordering happen ahead of the deadline, not after.
Maintain the supply trail.
Maintain the standard.
Medical supply tracking.
Monitor consumable stock, from gloves and syringes to dressings and PPE, across departments. Know what's on hand and what needs replenishing without a manual round.
ConsumablesCross-DepartmentLow-Stock AlertsEquipment maintenance compliance.
Schedule and log maintenance tasks for medical equipment. Keep a timestamped record of every intervention so your team is always ready for an audit.
Timestamped LogsAudit-ReadyCompliance RecordsExpiry management.
Track batch numbers and expiry dates for perishable supplies. Stay ahead of disposal and reordering before items expire and compliance is at risk.
Batch TrackingExpiry DatesDisposal PlanningAudit readiness.
All stock movements and maintenance records are logged and timestamped. Pull a complete, accurate history whenever inspectors or internal reviews require it.
Full HistoryTimestamped RecordsInspection-Ready
Clinics and small healthcare practices typically have supply tracking and a compliance-ready maintenance log running within a day. Connect Google Workspace, import current consumable stock and equipment lists into the provided template, and add department leads as editors so updates happen at the point of care. Expiry dates and batch numbers get added as new stock arrives, building a clean audit trail from week one rather than requiring a retroactive cleanup. As the practice grows, the same structure extends to new departments or locations without new software to license.
FAQs
How big a problem is expired medical inventory, really?
Industry research puts typical expiration rates on medical supplies at 8 to 10 percent of on-hand inventory for healthcare facilities, and some facilities report considerably higher figures when stock isn't tracked closely. For a small clinic or care home, that shows up as supplies bought, never used, and quietly thrown away, which tighter batch and expiry tracking can meaningfully reduce.
Is Fixeets suitable for clinics that need to stay audit-ready?
Yes. Every stock movement and maintenance action is logged with a timestamp, so when an inspector or internal reviewer asks for a history, it's a record you can pull rather than reconstruct from memory or scattered paperwork.
Can Fixeets track expiry dates for batches of the same item?
Yes. Items are tracked with batch numbers and expiry dates rather than just a total quantity, so you can see which batch is closest to expiring and prioritize using or rotating that stock first.
Does this replace a hospital-grade inventory management system?
Fixeets is built for clinics, medical practices, pharmacies, and care homes rather than large hospital systems with complex multi-department logistics. For that segment, it replaces manual spreadsheets and paper logs with a shared, auditable system, without the cost of enterprise healthcare software.
