A research run can stall for reasons that have nothing to do with the science: a reagent that ran out mid-protocol, a centrifuge that hadn't been serviced since the last grant cycle, a batch that expired before anyone noticed it was close. Fixeets helps research labs track consumables, reagents, and lab materials by project and team in Google Sheets, log equipment maintenance with timestamps so service history is never just one person's memory, and set reorder points for critical supplies before a wasted trip to the stockroom turns into a wasted day of bench time.
Keep your lab supplied and your equipment maintained.
Consumable and reagent tracking.
Monitor lab consumables, chemicals, and reagents by project and team. Know what's in stock, what's running low, and what needs reordering without searching through bench logs.
Per-Project TrackingReagents & ChemicalsLow-Stock AlertsEquipment maintenance records.
Log maintenance tasks for centrifuges, autoclaves, spectrometers, and other lab equipment. Keep timestamped service records and catch issues before they cause downtime.
Centrifuges & AutoclavesTimestamped ServiceDowntime PreventionExpiry and batch tracking.
Track batch numbers and expiry dates for perishable reagents and sensitive materials. Stay ahead of disposal and reordering before compliance is affected.
Batch NumbersExpiry AlertsCompliance-ReadyUsage and budget reporting.
Compare consumption across projects and teams. Give finance and lab managers accurate usage data to support procurement decisions and grant reporting.
Per-Project UsageGrant ReportingProcurement Data
Research labs typically have consumable tracking and equipment maintenance logging running within a day. Connect Google Workspace, import current reagent and equipment inventories into the template, and add lab managers and PIs as editors so updates happen at the bench, not after the fact. Usage data builds automatically by project, which becomes useful well before the next grant report or budget review is due.
FAQs
How does tracking reagents by project help with grant reporting?
Because consumption is logged against the project and team that used it, you can pull accurate per-project usage data when a grant report or budget review asks for it, instead of reconstructing spend from supplier invoices after the fact.
Can equipment maintenance records help justify new equipment purchases?
Yes. A timestamped service history showing repeated repairs or rising downtime on a piece of equipment is concrete evidence for a replacement request, far more persuasive than "it breaks a lot" in a budget meeting.
How does this handle reagents with short shelf lives or strict storage requirements?
Batch numbers and expiry dates are tracked per item, so the system flags what's approaching its expiry window before it's wasted. This is about visibility and reordering timing rather than physical storage conditions, which still need to follow your lab's existing safety protocols.
Is this suitable for a single lab or a multi-team research department?
Both. A single lab can track its own consumables and equipment, and a department running several teams or projects can see usage broken down by team while keeping one shared system instead of separate spreadsheets per group.
