Running facilities services across multiple client sites means the same questions come up at every location: is the cleaning crew stocked, is the inspection done, is anything overdue before the client notices first. Fixeets gives FM companies, cleaning teams, and security operators one system in Google Sheets to track consumables across sites, schedule recurring tasks from inspections to cleaning cycles, and see the operational status of every location at a glance, instead of waiting for a problem to surface as a client complaint.
Every site, to the same standard, without the coordination overhead.
Consumable stock tracking.
Monitor cleaning products, PPE, and site supplies across all locations. Know what each team has and when to replenish before they run short.
Cleaning Products & PPEMulti-SiteReplenish AlertsRecurring task scheduling.
Set up repeating maintenance and service tasks, from inspections to cleaning cycles, and track completion across every site in one view.
Inspections & Cleaning CyclesPer-Site ScheduleCompletion TrackingMulti-site visibility.
See the operational status of each location at a glance. Catch open jobs and low-stock situations before they escalate into a client issue.
Portfolio ViewEarly Issue DetectionClient-ReadyContractor and team coordination.
Assign tasks to internal teams or external contractors. Track progress and keep a timestamped record of every completed job across the portfolio.
Internal or ExternalTask AssignmentTimestamped Record
FM and facilities service companies typically have their first few client sites tracked within a day. Connect Google Workspace, import each site's consumable stock and recurring task schedule into the provided template, and add site supervisors and contractors as editors so updates come from wherever the work actually happens. As new client contracts come on, adding a site is a matter of duplicating the existing structure, not negotiating a new license or training a new team on different software.
FAQs
How does Fixeets help FM companies manage many client sites at once?
Every site's stock and task data lives in the same system, so portfolio managers see all locations from one view instead of checking in with each site separately. Low-stock situations and overdue tasks surface automatically rather than depending on a site supervisor remembering to flag them.
Can recurring tasks like inspections be scheduled automatically across sites?
Yes. Recurring tasks, whether it's a weekly inspection or a cleaning cycle, are set up once per site and tracked through to completion. Each site keeps its own schedule, so a higher-frequency client contract and a lighter one can run side by side without conflict.
How does this help avoid a maintenance issue turning into a client complaint?
Because open jobs and low-stock situations are visible across the whole portfolio rather than buried in one site's notes, issues get caught and assigned before a client has to raise them. That shift from reactive to visible is often what separates a contract renewal from a lost one.
Can both internal staff and external contractors be assigned tasks in the same system?
Yes. Tasks can go to either internal teams or external contractors, and both show up in the same tracked record with a timestamp once completed. That gives portfolio managers one accountability trail regardless of who actually did the work.
